Article Contents
Introduction
When an employee requests leave through Who's In?, or the leave is added to the Who's In? calendar on their behalf by a privileged Hiro user, the leave is entered into the calendar for the whole day. This leave information is visible in the Payroll Spreadsheet once approved.
For scenarios where an employee only takes a part-day as leave, for example: they work during the morning then take the afternoon off, Hiro also supports processing these partial days for payroll.
Request Partial Day
There are two ways leave (e.g., Annual Leave, TOIL) can be added for an employee:
- The employee requests leave themselves through Who’s In? using the Request Leave button
- If you hold the appropriate privileges in Hiro (you are a Hiro "Global Administrator" or hold the "Edit/delete transactions" privilege - learn more here), you can add the leave to the Who’s In? calendar on an employee's behalf using the + icon that appears on each day in the calendar:
For both options for adding the leave, select the day/s that the leave is applicable to.
If an employee only wishes to take a part-day, they can enter notes to inform their manager their intention to only take a part day, like below:
Process Partial Days in Payroll
After being requested/added, the leave appears in the Who’s In? calendar for the whole day. However, for a partial leave day to get processed in payroll, the employee just needs to enter the timesheets for the hours they actually worked that day.
When you run a Payroll Spreadsheet, Hiro will automatically work out the split of hours for leave versus ordinary hours. The split is calculated based on the FTE ordinary hours per-day, configured in Payroll Settings.
For example, if leave is approved for an employee on a particular day, with your FTE setting at 7.5 hours per day, the Payroll Spreadsheet would determine the leave for that day as 7.5 hours. If the employee enters 2.0 hours of timesheets on that day, Hiro calculates a split by deducting the timesheets from the 7.5 FTE ordinary hours number. Thus, for this day, the pay would be calculated as:
- 2.0 ordinary hours
- 5.5 hours leave