Active Sub-lanes

Article Contents

1. Introduction
2. Setting Up Active Sub-lanes
3. Using Active Sub-lanes

Introduction

Active Sub-lanes let you divide the Active column on the To-dos Kanban board into more focused work lanes. They help your team show what stage active work is in.

Use Active Sub-lanes for workflow stages such as:

• Field work
• Drafting
• Waiting on information
• Rework
• Ready to issue

Active Sub-lanes are shared across your organisation, so everyone works from the same workflow structure when moving active to-dos through the board.

Setting Up Active Sub-lanes

Active Sub-lanes are managed from Settings > Active Sub-lanes.

You need Global Administrator access to enable, disable, add, edit, reorder or remove Active Sub-lanes.

To enable Active Sub-lanes:

1. Go to Settings > Active Sub-lanes.
2. Set Active sub-lanes to Enabled.
3. Add at least one sub-lane.
4. Reorder the sub-lanes into the sequence your team uses.
5. Select Save Changes.

Sub-lane names must be unique. The order you set here controls the order of the Active lanes on the To-dos Kanban board.

If a sub-lane is currently used by active to-dos, it cannot be deleted. Move those to-dos to another sub-lane first, or leave the sub-lane in place until it is no longer used.

Using Active Sub-lanes

When Active Sub-lanes are enabled, active to-dos must be assigned to a sub-lane. When creating, editing or moving a to-do to Active, select the relevant sub-lane from the Active group in the status field.

On the To-dos Kanban board:

• the normal Active column is split into your configured sub-lanes
• to-dos can be dragged between Active Sub-lanes
• Active to-dos without a sub-lane may appear in an Active: unassigned lane
• the Not Started, In-Review and Closed columns remain separate

In list view, the Active Sub-lane appears as secondary text on active to-dos.

Changes to a to-do’s Active Sub-lane are recorded in the to-do notes, so you can see when a sub-lane is added, removed or changed.

If your organisation imports to-dos and Active Sub-lanes are enabled, imported to-dos with an Active status must include an existing Active Sub-lane. The imported sub-lane name needs to match an Active Sub-lane already set up in Hiro.