Article Contents
Introduction
Hiro’s Timesheets entry experience provides real-time information about your work schedule when you select a specific subtask in a timesheet block. This feature gives you instant visibility into subtask progress and the remaining budget, helping you stay in control of your projects.
How it Works
When you enter a timesheet and select a subtask, Hiro shows progress and budget details for that subtask. Here’s how to access this information:
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Select the Project: Start by choosing the project related to your timesheet.
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Choose the Phase: From the dropdown menu next to Project, select the relevant phase.
- Pick Your Subtask: The dropdown next to the phase will display tasks and subtasks for that phase. Choose the one you’re logging time against.
Viewing Progress Information
Once you've selected your subtask, a progress bar will appear underneath, showing key performance details:
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Amount Charged: The total dollar amount of timesheets logged by everyone for this subtask, based on each person's hourly charge rate.
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Quantity of Hours: The total hours recorded by all team members for this subtask.
- Total Budget: On the right side of the progress bar, you'll see the total budget for that subtask. For optimal project performance, timesheet entries should stay within this budget.
Click on the progress bar to view the entire work schedule information for that project.
Hourly Charge Rates
The hourly charge rates used to calculate progress are determined by each person’s rate. These rates can be sourced from their position or set individually. For details on how hourly charge rates are configured, click here.
If you've set up hourly charge rate overrides for a project, the system will factor in those overrides when calculating the progress completed dollar amount.
Notes on Agreed Units
If your task uses the Agreed Units billing type, you’ll also see the total number of units displayed alongside the total budget.
For example, if the units are measured in hours, both the total number of hours and the budgeted dollar amount will appear on the right side of the progress bar.
Understanding Unit Pricing Differences
The unit price on the left side of the progress bar might differ from the unit price of the total budget. This difference occurs because:
- The unit price for Agreed Units subtasks is fixed and applies to everyone entering time for that task.
- The total dollar amount charged so far (shown on the left) is calculated using each person's individual hourly rate. These varying rates contribute to the overall amount charged, which may not align with the fixed unit price of the budget.