Read or Write Other People's Timesheets

Article Contents

1. Introduction
2. Modify Timesheet Permissions
3. Accessing Others' Timesheets
4. Fixing Employment Start Dates
5. Accessing Archived Staff Timesheets

Introduction

By default, staff can enter timesheets on their own user account and have read-only access to timesheets for other staff members who are in the same department. You can modify these privileges on a per-person basis.

Modify Timesheet Permissions

Timesheet permissions are configured separately from other Hiro privileges set up in User Privileges & Notifications. To update the permissions for a specific person:

1. Navigate to Settings > User Accounts.

2. Click the edit (pencil) icon adjacent to the person whose timesheet permissions you wish to change.

3. Click the Timesheets tab.

4. Under the Timesheets Access heading, specify the department and company permissions. For each, you can choose whether access to timesheets is prohibited, read-only, or editable.

For example, if you change the department access to "Edit department members" but leave the company access setting to "No access," that person will be able to add or modify timesheet entries for people who are in the same department but will be unable to access timesheets for others outside that department.

Accessing Others' Timesheets

1. Navigate to Timesheets.

2. In the top-left corner, a dropdown will appear that defaults to "My Timesheets." Listed will be who you have access to. Select the person whose timesheets you want to read or modify (depending on your configured permissions).
   
   
   
   

3. Use the calendar to switch between days for that person.

If no options appear in the dropdown, verify the following:

• The person has an active Hiro account.

• On their User Account settings:

  • The "Suppress showing this person on all reports and staff lists" setting is disabled.

  • Their employment start date is populated.

Fixing Employment Start Dates

To update the employment start date for a staff member, you must have the appropriate privileges. This requires being a Global Administrator or holding the "Add/modify/delete users" privilege in User Privileges & Notifications. Follow the steps below to make the change:

1. Navigate to User Accounts.

2. Click the edit (pencil) icon next to the person to update.

3. Under the Key Dates heading, add the person’s employment start date.

4. Click Save.

Accessing Archived Staff Timesheets

Archived (deleted) staff timesheets can be accessed separately from the active staff available in the dropdown menu on the Timesheets page. While the dropdown lists active staff you have permissions to view or edit, archived staff require a specific process to access.

At the top of the Timesheets page, you may see a button labelled Search archived staff.

This button only appears if you are a Global Administrator or hold the "View and export staff data" privilege in User Privileges & Notifications. If you have the necessary privileges, use this feature to locate and access read-only timesheets for archived staff.