Article Contents
- Introduction
- What is an Estate?
- Street Address vs Estate vs RPD (how they work together)
- Where Estates Appear
- Creating a New Estate
- Assigning an Estate to a Project
- Who Can Manage Estates
Introduction
Estates help you group related projects under a shared development or site name, such as a subdivision, precinct, or multi-stage project.
This is especially useful when your team is working across many projects that are all part of the same broader development.
Why Use Estates?
Using Estates helps with:
Faster timesheet entry, because staff can quickly find the right project by searching for the Estate name when selecting a project in timesheets (especially when many projects share similar addresses or naming)
Cleaner project lists, by grouping work that belongs to the same broader development
Better reporting and review, because projects can be filtered and compared in a consistent way
What is an Estate?
An Estate is a shared location label you can apply to one or more projects.
Typical examples include:
- Kensington Gardens Estate
- Western Busway
- Westfield Expansion
- Stage 2 Subdivision
- Airport Precinct
Each Estate can also include a Stage (optional), so multiple projects can be grouped together while still staying distinct.
| Project Summary | Estate | Stage |
|---|---|---|
| Lot 15 Plan of Subdivision | Kensington Gardens | Stage 1 |
| Lot 19 Plan of Subdivision | Kensington Gardens | Stage 2 |
Street Address vs Estate vs RPD (how they work together)
Every project in Hiro must have a Street Address, as this is the project’s core location record.
On top of that, you can optionally add:
Estate (optional)
Use an Estate when the project belongs to a broader development or site grouping, and you want related projects grouped together for easier navigation, filtering, and timesheet entry.
Examples:
- Kensington Gardens
- Western Busway
- Airport Precinct
RPD (Real Property Description) (optional)
Use an RPD when the site is better identified by lot/plan details.
Examples:
- Lot 12 RP 123456
- Lot 4 SP 98765
Where Estates Appear
Once an Estate is assigned to a project, it becomes an extra way to identify and find that project across Hiro.
Timesheets
When entering timesheets, staff can search for projects using the Estate name, which is especially helpful when there are lots of similar projects in the same development.
Example: In the screenshot below, the user searched “smil”, and the project appears showing:
- Smiling Hills (Estate)
- Middle Section (Stage)
Projects Dashboard
In the Projects Dashboard, you can filter the list by Estate, making it easy to review all active work within a single development.
Use the Filter by estate dropdown to either:
- select Show all estates (to view everything), or
- choose a specific Estate (for example Smiling Hills) to narrow the dashboard to just those projects.
Project Details
On the project Summary screen, the Estate is shown in the location panel so staff can quickly confirm they’re in the right development.
Creating a New Estate
To create an Estate:
Go to Estates Library (within Projects)
Click New Estate
Fill in the Estate details
Click Save
Assigning an Estate to a Project
You can link an Estate to a project in two ways:
Option 1: Assign the Estate during Project Lodgement
When lodging a new project, enter the Estate details in the Location section.
This is the best option if your business regularly works on estate-based projects.
Option 2: Assign the Estate to an existing project
To add or update an Estate later:
Go to the Edit Project Details page
Select the project to update and click Next
Click the Location tab along the top of the page
Select Yes for "Is the site within an estate?"
Select the Estate, and optionally enter the Stage
Click Save
Who Can Manage Estates?
Estates are shared reference data used across the organisation.
Anyone can add new estates or modify the details of existing estates.
Any changes made to estates are automatically recorded, and can be viewed on the Notes tab when viewing an Estate.